Built for property managers and owners who self direct management of all types or rental properties and associations. Automate daily tasks, stay organized, and scale with confidence.
The Problem
Most platforms are digital filing cabinets. They capture what happened yesterday. They leave you to figure out what to do today. Meanwhile, the work piles up silently, invisibly, until it becomes a crisis.
The Problem
Most platforms are digital filing cabinets. They capture what happened yesterday. They leave you to figure out what to do today. Meanwhile, the work piles up silently, invisibly, until it becomes a crisis.
Intelligent Automation
When something happens in your portfolio, SPS already knows what comes next. The right action is triggered automatically. The right person is notified. The accounting is updated. You're shown what needs a human decision.
webflyer goes live automaticallytenant portal live statements scheduledowner reports are generated and sentescalation flag fires at 48 hourstenant survey delivered, invoice sent for paymentEverything Included
Every subscriber gets the full platform from day one. No tiers, no add-ons for core features, no unlocking things as you grow.
AutomatedDouble-entry ledger, trust accounting, owner reserves, with two stage approval for repairs. Income balanced against charges automatically.
AutomatedFull work order lifecycle, bid management, vendor dispatch, tenant updates, invoice routing, satisfaction surveys.
AutomatedMove-in, move-out, compliance, building systems. Dual-signature. Compliance calendar auto-tracks due dates and more.
AutomatedWebflyer to Zillow automatically. Online applications, TransUnion screening, magic link authentication, guest-to-tenant conversion.
AutomatedAI-generated leases, notices, and reports. eSignature via Xodo. Stock documents and uploads. Auto-distributed on execution.
AutomatedAccounting and performance reports, back-dated or real-time. AI intelligence layer flags anomalies before they become problems.
AutomatedACH, debit, credit, IVR, QR code. PaySafe integration. 3D Secure fraud protection. Property-level merchant accounts.
Dedicated coordinator manages your migration end to end. Universal Data Intake Layer. Subscriber verification before go-live.
AI-poweredAI assistant built into all five portals. Knows your data, answers questions, drafts communications, flags risks. Speaks every language.
Five Portals
SPS isn't one system with different views. It's five purpose-built portals sharing one accounting engine. Each designed for the person using it. Each showing only what's relevant. Each integrated so nothing falls between them.
Manage the portfolio, handle repairs, review financials
Pay rent, report repairs, sign documents, message the team
Receive work orders, bid, update status, submit invoices
Complete property data, always available
Monthly statement, repair approvals, document library
Meet Grace.
Grace isn't a chatbot. She's an AI assistant built into every portal who knows your data, your tenants, your properties, your financials, your repair history. She answers questions, drafts communications, and flags what needs your attention before you think to ask.
From independent managers to large property teams, Smart Property Systems provides one connected system for managing portfolios, financials, and day-to-day workflows.
From small portfolios to large-scale managementSupports multiple property typesClear financial and portfolio visibilityConnected workflows across the systemFrom independent managers to large property teams, Smart Property Systems provides one connected system for managing portfolios, financials, and day-to-day workflows.
From small portfolios to large-scale managementSupports multiple property typesClear financial and portfolio visibilityConnected workflows across the system| Platform | Accounting | Payments | Maintenance | AI |
|---|---|---|---|---|
| Yardi | Records | Records | Tracks | Assists |
| AppFolio | Records | Records | Tracks | Assists |
| Buildium | Record | Record | Tracks | Limited |
| Rent Manager | Records | Records | Tracks | Limited |
| SPS v3 | Operates | Automates | Coordinates | AI Handles Workflows |
An AI operating system where AI handles property management workflows in the background - escalating only human decisions.
At 10,000 units and average market rents, SPS costs 0.225% of gross rental revenue. At any portfolio size, it costs less than what it saves you in staff hours alone.
0.225%
of gross rental revenue — at scale
1-5 units
$32
/ monthlyFull platform access
Every module. No feature gates.
The same SPS that runs a 10,000-unit portfolio.
Over 5 units
$5
/ per unit100 units = $459.50/mo.
500 units = $2,207.50/mo.
The rate never changes as you grow.
Monthly subscription
$3,107.00
Hear how teams like yours transitioned without breaking their workflows.
Switching systems affects your team, your tenants, and your daily operations. That’s why the transition is structured, guided, and designed to avoid disruption at every step.
Before Smart Property Systems, tracking maintenance requests was a nightmare. Now everything is centralized, assigned, and resolved faster. Our tenants have noticed the difference.
Rachel Okafor
Head of Operations, CityEdge Properties
The onboarding took less than a week. Our team was up and running before we even finished the structured migration plan they provided.
James Whitfield
Portfolio Manager, Apex Realty Group
We manage 2,000+ units and the reporting alone saves us 10 hours a week. The ROI was obvious within the first month.
Sandra Lee
Director of Operations, Pinnacle PM
Switching felt risky, but the transition was completely guided. No disruption to our tenants, no data loss. Just a better system.
Marcus Dunn
Owner, Dunn Property Group
Finally a platform built for property managers, not retrofitted from something else. It shows in every feature.
Priya Nair
Operations Lead, Metro Housing
The staff charge-back module alone paid for the subscription. Everything else is a bonus.
Tom Berridge
CFO, Horizon Real Estate
Property Management Business Owner | 740 Units
The Software Does the Work
Regional Manager | 5,520 Units
Everyone Has Access
Portfolio Manager | 1,410 Units
Repairs & Maintenance
Independent Property Manager | 26 Units
Grace AI
Regional Manager | 1,105 Units · 50% Commercial
Everyone Stopped Calling Me
Owner/Operator | 580 Units
Accounting & Reporting
Solutions
Smart Property Systems supports the management of residential, commercial, student housing, and association properties. The platform is designed for both independent property managers and larger property management companies operating diverse portfolios.
Independent Owners
Everything in one place, no spreadsheets, no juggling tools
Growing Portfolios
Your team works in one connected workflow, no lost requests or follow-ups
Enterprise Operations
Full visibility across your portfolio without adding complexity
Independent Owners
Everything in one place, no spreadsheets, no juggling tools
Growing Portfolios
Your team works in one connected workflow, no lost requests or follow-ups
Enterprise Operations
Full visibility across your portfolio without adding complexity
Talk to our team. We’ll walk you through a live demo built around your portfolio size, your market, and your workflow.
No commitment. No pressure. Just a real look at what SPS can do for your business.
